Dazzle Loop

Run sheets

Four evenings,by the clock.

This page exists because the most common question is not what a format costs, it is what the four hours actually look like. Below are four run sheets we work from, with the timings we really use. Yours arrives in writing before the event.

The run sheetsthemselves.

Company evening 4 hours up to 80 guests

The heist floor, start to finish

The most requested shape of evening we run: people arrive straight from work, the room is already finished, and the first thing they do is stand at a table with a colleague from another floor.

The tables carry the middle of the evening, the machine zone absorbs the guests who do not want to sit down, and the reveal at the end gives the night a clear finish so nobody has to guess when it is over.

Event floor during a company evening with dressed tables, a photo corner and adult guests

Formats that fit this shape

  1. 17:00

    Bump-in closes

    Tables, backdrop, lighting and the machine zone are set and tested. The coordinator walks the room with your contact.

  2. 18:30

    Doors

    A host at the door, the photo corner already open. Guests get a drink before anything is explained to them.

  3. 19:00

    Tables open with a lesson

    Each host-croupier teaches their table for ten minutes. Nobody is asked to play; watching is a normal way to spend this part.

  4. 20:15

    Speeches, if you want them

    A 15-minute window on the microphone. The tables pause, the music drops, the room faces one direction.

  5. 20:30

    The floor rotates

    Tables, machine zone, photo corner and bar all running. This is the longest part of the evening and the least scheduled.

  6. 22:30

    Reveal and group photo

    Two minutes on the microphone to close the story, then the whole room at the photo corner.

  7. 23:00

    Program ends

    Music can continue if your venue allows it. Bump-out runs 1-2 hours after the program.

Team day 3 hours up to 80 guests

A crew day with a shared finish

For groups that have been put together recently, or that work in silos. The whole structure is co-operative: every crew holds a quarter of the information and the last task cannot be done alone.

It runs in daylight and finishes before dinner, which makes it the easiest program to combine with a venue booking you already have.

Daylight team event with station tables, crew sashes and adult guests working together

Formats that fit this shape

  1. 11:00

    Bump-in closes

    Stations, signage and sound are set. The host team walks the route with your contact.

  2. 12:00

    Crews form at the door

    Crew colours, a chart fragment and one instruction. The briefing is under six minutes on purpose.

  3. 12:15

    Stations open in parallel

    Six stations, two roaming hosts. Crews choose their own order, so nobody queues.

  4. 13:30

    Halfway break

    A 20-minute stop for food and drinks from your caterer. Stations stay set.

  5. 13:50

    Second rotation

    The harder stations open. Crews start trading information between themselves without being told to.

  6. 14:40

    The chart table

    Every crew at one table. The chart only reads correctly when all four fragments are down.

  7. 15:00

    Program ends

    Wrap-up at the gazebo, then bump-out while your guests stay on.

Anniversary or awards night 4 hours up to 80 guests

A dressed room with a seated middle

When the evening has to carry speeches, awards or a toast, the run sheet is built around that block rather than around it being squeezed in.

Arrivals are staged, the formal part sits in the middle while guests are seated and fed, and the floor opens afterwards. The room is finished before doors so the first impression is the build, not the setup.

Styled hall set for an anniversary with a lectern, uplighting and seated adult guests

Formats that fit this shape

  1. 16:00

    Bump-in closes

    Backdrop, uplighting, table dressing and the photo corner are complete. Microphones tested at the lectern.

  2. 18:00

    Staged arrivals

    Carpet or draped entrance, a host at the door, the photo corner open. 20 to 45 minutes depending on how guests arrive.

  3. 18:45

    Seated, first course

    Your caterer serves. Music low, no programming. The coordinator confirms the speaking order.

  4. 19:45

    Speeches and awards

    Up to 40 minutes at the lectern. We cue the room, run the microphones and keep the order on paper.

  5. 20:30

    The floor opens

    Furniture plan changes to the agreed layout, DJ takes over, photo corner stays open.

  6. 22:00

    Program ends

    Bump-out within 1-2 hours. Your venue decides whether music continues.

End-of-year night 4 hours up to 80 guests

Light program, finished room

For the night where nobody wants a run sheet. The room is dressed, there is a DJ, a photo corner, and one optional zone that gives guests something to do with their hands.

Programming is kept to an opening and a closing. Everything else is the room, the music and your guests.

Dressed event floor with wash lighting, a photo corner and adult guests at an end-of-year night

Formats that fit this shape

  1. 17:00

    Bump-in closes

    Lighting rig, set dressing, photo corner and sound complete and tested.

  2. 19:00

    Doors

    Photo corner open from the first guest. No briefing, no assembly.

  3. 19:30

    Two-minute opening

    A host welcomes the room, names whoever needs naming, and hands over to the DJ.

  4. 20:00

    Floor and zones

    Dance floor, photo corner and, if booked, the free-play machine zone with its host.

  5. 22:40

    Last block

    The DJ set tightens up. The coordinator starts quiet bump-out of anything not in use.

  6. 23:00

    Program ends

    Bump-out within 1-2 hours after the program.

What moves,and what does not.

Moves freely

  • The order of the blocks: speeches at the start, the middle or the end
  • The length of the break, from a 20-minute pause to a full dinner service
  • Where the finish lands: before dessert, or as the last thing of the night
  • The difficulty of tasks, set from what you tell us about the group
  • How long arrivals run, from 20 to 45 minutes

Fixed

  • Bump-in: up to 3 hours before doors, and it is not part of the programme hours
  • Bump-out: within 1-2 hours after the programme ends
  • The number of programme hours you booked, 3 or 4
  • Crew numbers, which are tied to the format rather than the run sheet

Questions

Questions weget asked.

Can the order of the evening be changed?

Yes, and it usually is. The blocks are fixed but their order is not: speeches can sit at the start instead of the middle, the halfway break can be a full dinner service, and a reveal can land before dessert rather than at the end. We write the run sheet from your constraints and send it in writing before the event.

What happens if guests arrive late?

Station-based formats absorb it without any change: guests join at whichever station is free. Seated formats with a narrative are harder, so for those we hold the start up to 20 minutes and brief late arrivals separately rather than restarting.

Do we need to keep guests busy the whole time?

No, and the run sheets deliberately do not. Every scenario has a long unscheduled middle where the room runs itself, because that is when people actually talk to each other. The programming is at the opening and the finish.

Tell us yourconstraints.

Catering times, a speech that has to happen, a venue curfew. We write the run sheet around them.

Send an enquiry

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